Get the most out of your three monthly meetings

Get the most out of your three monthly meetings
Your supervisor and counsellor will play a vital role in your success at final assessment.  If they are engaged with you, really test your understanding and only sign off your competency experience when you are ready, this will really help you to be thoroughly prepared for the final assessment.
Get the most out of your three monthly meetings with your supervisor/counsellor
  1. Review your experience with your supervisor and counsellor weekly (daily is too frequent) and allocate the weekly project experience to the relevant days (or half days).
  2. Only allocate one competency reference per competency day (or half day).
  3. Book the three month meetings well in advance and ensure all parties are aware of the dates and are reminded to attend.
  4. One week before each three month meeting submit your completed (up to date) documentation and templates to your supervisor/counsellor for review prior to the meeting.
  5. Make sure you chair each three month meeting.
  6. Make sure you minute the meeting and record action points.
  7. At the beginning of each meeting give a your supervisor/counsellor half hour review of what you have achieved since the last meeting and the competency levels you would like to be considered for sign off.
  8. Your supervisor/counsellor will either sign off the relevant competency levels, or if they feel the level is not quite complete, defer the sign off to the next three month meeting.
  9. Write up the meeting minutes within 7 days of the meeting and confirm them as a correct record of events at the next meeting.
  10. Make sure that you monitor and manage the action points from the meeting.
Don’t forget the three month period is a timeframe suggested by RICS as a minimum period within which to formalise the process.  There is nothing stopping you meeting more regularly if you feel that is appropriate.
DON’T FORGET to keep your documentation up to date
Your meetings with your supervisor and counsellor will be meaningless if you don’t give them up to date documents to review.  It is hard to know whether you are on track if your diary and log book are not up to date. It is a good idea to write up your diary and log book weekly, including a detailed description regarding your experience.  We suggest writing a sentence or two for each diary entry, sufficient to remind you about what you were doing. This will help you identify any competency experience where you are deficient. Don’t forget to discuss ways to tailor your experience to fill the gaps with your supervisor and counsellor.  Your diary is an important document and may be requested by your APC assessment panel, so make sure you keep it up to date.